The Integrated Archival Information System, ZoSIA, was created by the National Digital Archives in Warsaw as a unified platform for archival description and access, based on such international ...standards. The system is being developed (along with an information technology IT infrastructure) since 2007 and nowadays is the main archival data management tool used by the Polish Archives. The ZoSIA provides both a way to record descriptive information about archival holdings and a means to view, search, and browse that information. It used also as a tool for creating finding aids. The introduction of the ZoSIA affected archival practice, as well as reference services. The change was accelerated by the technology development and the appearance of electronic records. In 2016, the Central Committee for Archival Methodology made a conscious effort to adjust the process of establishing intellectual control over records through to the usage of Integrated Archival Information System.
The Digital Preservation Storage Criteria (hereafter, the Criteria) grew out of a community discussion at the 12th International Conference on Digital Preservation (iPRES 2015) on the evolving ...landscape of digital preservation storage approaches. A Working Group convened to develop guidance for organizations that either use or provide digital preservation storage. The first version of the Criteria was presented at an iPRES 2016 workshop and outlined the Working Group’s preliminary results and sought feedback. The Working Group has shared iterative versions over the last three years that have been informed by community feedback gathered through conference sessions, online review and a survey. Possible uses of the Criteria include helping organizations to develop requirements for their digital preservation storage, evaluating digital preservation storage solutions, raising awareness about digital preservation storage, and providing training materials to inform practitioners and others, including a game to demonstrate how the Criteria might be adapted for use. A Usage Guide accompanied the release of the current public iteration of the Criteria to help apply the Criteria. This iteration of the Criteria contains 61 criteria grouped into categories: Content Integrity, Cost Considerations, Flexibility, Information Security, Resilience, Scalability and Performance, Support, and Transparency. The unreleased draft, Version 4, includes an additional category: System Security. In addition to introducing the Criteria and providing background about their evolution, this article highlights new areas of development. First, the preliminary results from an ongoing effort to map the Criteria to relevant international digital preservation and information technology standards are presented. Second, updates to the Usage Guide are discussed. The Usage Guide is a supplement to the Criteria that provides the contextual information necessary for implementing the Criteria and includes sections on considerations such as risk management, cost, understanding independence and ensuring bit safety. Finally, examples of using the Criteria in various contexts are provided to encourage organizations to apply the Criteria to their own situation. The Criteria, the Usage Guide, the Criteria game and related documents are open and available for review at https://osf.io/sjc6u/, where future additions and updates will be shared.
Digital preservation Adu, Kofi Koranteng; Dube, Luyande; Adjei, Emmanuel
Library hi tech,
01/2016, Letnik:
34, Številka:
4
Journal Article
Recenzirano
Purpose
The purpose of this paper is to explore the extent to which digital preservation facilitate the implementation of electronic government, open data and the right to information.
...Design/methodology/approach
A case study research which chronicles the link between transparency and data availability. It makes use of a theoretical framework based on the open archival information system to analyse, explain, clarify and justify the application of open data, electronic government and the right to information.
Findings
The paper argued that e-government, open data and the RTI will remain elusive if a digital preservation infrastructure is not pursued. Within the context of e-government, the paper adumbrated that government agencies can incorporate e-government legislations into their digital preservation activities, precisely because the relationship between digital preservation and e-government have always been symbiotic. It alluded to the fact that an obligation will be placed on all public authorities and private agencies covered by the RTL law to create, keep and organise an effective and efficient system of record keeping, so as to give meaning to the right to information when citizens apply for information.
Practical implications
Future research should examine closely the implication of open data government within the context of digital preservation. Whilst digital preservation looks forward to the longevity of digital records and its accessibility, open data focusses on the utility of these records through online services, reuse and distribution for the purposes of transparency and citizens’ participation.
Originality/value
The application of digital preservation to open data in this paper appears to be more relevant at a time when most governments of the world are striving to obtain data to fight poverty, achieve universal primary education, fight HIV and foster maternal health. Its originality can further be established from the symbiotic relationship between digital preservation and electronic government, open data and the right to information.
Este artigo propõe o uso do modelo Open Archival Information System (OAIS) com a adequada curadoria digital, empregando metadados PREMIS adaptados, para assegurar a preservação digital de dados de ...pesquisa. O artigo traz também uma revisão dos conceitos de dados e repositórios de pesquisa, preservação digital, incluindo o modelo OAIS e curadoria digital, com especial destaque aos metadados de preservação. Propõe adaptações na Informação de Descrição de Preservação, em particular nos descritores de contexto, proveniência e fixidade.
Examines how the current practices in a data repository map to the open archival information system (OAIS) environment and functional components. Looks specifically at the current actions (activities ...regarding their work responsibilities) and IT practices of employees at the world’s largest social science data repository, the Interuniversity Consortium for Political and Social Research (ICPSR). Source: National Library of New Zealand Te Puna Matauranga o Aotearoa, licensed by the Department of Internal Affairs for re-use under the Creative Commons Attribution 3.0 New Zealand Licence.
Purpose
The purpose of this paper is to examine digital preservation of e-government in Ghana under the research question: what are the current digital preservation strategies being deployed across ...the ministries and agencies in Ghana?
Design/methodology/approach
Guided by a conceptual framework, underpinned by a quantitative approach, the paper uses the survey approach, to address the digital preservation strategies deployed across public sector organisations in Ghana. It underscores the link between the conceptual framework and the literature to analyse the various digital preservation strategies.
Findings
Backup strategy, migration, metadata and trusted repositories were noted as the most widely implemented preservation strategies across the ministries and agencies. On the other hand, cloud computing, refreshing and emulation were the least implemented strategies used to address the digital preservation challenges.
Research limitations/implications
The paper adds to the existing conceptual underpinnings that have dominated the debate about data management, archival storage, preservation strategies, challenges and best practices of digital preservation of e-government.
Originality/value
This study draws its originality from the evidence of studies on digital preservation in Ghana as most studies have rather focussed on the preservation of documentary heritage, preservation and security of microfilms, preservation practices in the public records (Akussah, 2002; Ampofo, 2009; Festus, 2010). The emergence of this study addresses the knowledge gap in the preservation of digital records in a country where little attention has been accorded to digital preservation. The study also feeds into Ghana’s vision 2020 and the information communication technology policy document of the ministry of communication which aims at ensuring that Ghanaians have access to information and communication technology products and services.
The Consultative Committee for Space Data Systems (CCSDS), in 2002, released their first version of a Reference Model for an Open Archival Information System (OAIS). In 2003, the model was adopted by ...the International Standards Organization (ISO) as ISO 14721:2003. The CCSDS document was updated in 2012 with additional focus on verifying the authenticity of data and developing concepts of access rights and a security model. The OAIS model is the basis of research data management systems across institutions and disciplines around the world. The Organization for the Advancement of Structured Information Standards (OASIS), in 2006, released their first version of a Reference Model for Service Oriented Architecture (SOA). OASIS defines the SOA as “a paradigm for organizing and utilizing distributed capabilities that may be under the control of different ownership domains.” Systems designed around the SOA model benefit from improved scalability, flexibility, and agility. This paper applies the SOA model to the OAIS repository to describe how repositories can be implemented and extended through the use of services that may be internal or external to the host institution, including the consumption of network- or cloud-based services and resources. We use the Service Oriented Architecture (SOA) design paradigm to describe a set of potential extensions to OAIS Reference Model: purpose and justification for each extension, where and how each extension connects to the model, and an example of a specific service that meets the purpose.
¿Cómo conservar, dar acceso y manejar grandes cantidades de contenidos digitales sonoros a largo plazo? Esta pregunta expresa una de las preocupaciones actuales de los responsables de archivos ...sonoros que enfrentan el desafío de administrar vastos volúmenes de objetos digitales que provienen tanto de la digitalización como de la generación sistemática de colecciones sonoras digitales. Ante tal situación los procesos documentales, los roles, las técnicas y las tecnologías utilizados en el archivo analógico han quedado en desuso. Además, se carece de un modelo de archivo digital que garantice la preservación de colecciones sonoras a largo plazo y que ayude a comprender los términos, conceptos y procesos del documento sonoro una vez que ha sido digitalizado. Ante tal escenario, en este artículo se analiza el oais (Open Archival Information System) como el marco de referencia para concebir, desarrollar y administrar un archivo digital sonoro confiable, de largo plazo y sustentable.
How can an organization provide for long-term conservation, information access and management of large volumes of digital audio contents? Currently, this question is a key concern of for audio sound archivists, who face the challenge of managing vast volumes of digital objects produced in the systematic creation of digitized audio collections. In this situation, many document processes, the roles of personnel and the techniques and technologies used in analog archive management have fallen into disuse. Furthermore, a digitized audio archive collection preservation model has yet to be formulated that can serve in the long term to aid in understanding the terms, concepts and processes entailed in an audio object after it has been digitized. In view of this, this paper adopts the Open Archival Information System (oais) as a benchmark in the long-term design, development and management of reliable digitized audio archives.
On timescales beyond the life of a research project, a core task in the curation of digital research data is the migration of data and metadata to new storage media, new hardware, and software ...systems. These migrations are necessitated by ageing software systems, ageing hardware systems, and the rise of new technologies in data management. Using the example of the German Continental Deep Drilling Program (KTB) we outline steps taken to keep the acquired data accessible to researchers and trace the history of data management in KTB from a project platform in the early 1990ies through three migrations up to the current data management platform. The migration steps taken not only preserved the data, but also made data from KTB accessible via internet and citable through Digital Object Identifier (DOI). We also describe measures taken to manage hardware and software obsolescence and minimise the amount of maintenance necessary to keep data accessible beyond the active project phase. At present, data from KTB are stored in an Open Archival Information System (OAIS) compliant repository based on the eSciDoc repository framework. Information packages consist of self-contained packages of binary data files and discovery metadata in Extensible Mark-up Language (XML) format. The binary data files were created from a relational database used for data management in the previous version of the system, and from websites generated from a content management system. Metadata are provided in DataCite, GCMD-DIF, and ISO19139/INSPIRE schema definitions. Access to the KTB data is provided through download pages which are produced by XML transformation from the stored metadata.
The amounts of digital information are growing in size and complexity. With the emergence of distributed services over internet and the booming of electronic exchanges, the need to identify ...information origins and its lifecycle history becomes essential. Essential because it’s the only factor ensuring information integrity and probative value. That’s why in different areas like government, commerce, medicine and science, tracking data origins is essential and can serve for informational, quality, forensics, regulatory compliance, rights protection and intellectual property purposes. Managing information provenance is a complex task and it has been extensively treated in databases, file system and scientific workflows. However, provenance in the cloud is a more challenging task due to specific problems related to the cloud added to the traditional ones.
PDF
