Help

    Introduction to COBISS+

    Overview

    Help is available on each page of COBISS+ and you can access it in the menu bar on the far right by clicking the Helpbutton for the module you in are at the moment. To display the rest of the help contents you can use the help index on the right side of the screen. Contents can be searched with the key combination CTRL + F. When scrolling down through the contents an upward arrow appears in the bottom right corner, which takes you back to the top of Help.

    If you require immediate assistance from a reference assistant, you can use Live help, found in the drop-down list in the menu bar of Help.

    What is COBISS+ ?

    COBISS+ provides libraries and library users with online access to the following databases:

    • COBIB union bibliographic/catalogue database – a shared catalogue of libraries participating in the COBISS system
    • local databases – catalogues of libraries in the COBISS system
    • other databases in the COBISS system – information in specialised databases that are a part of the COBISS system
    • other information resources – foreign and domestic specialized databases

    COBISS+ is intended for all users: researchers, pupils, students, parents, lecturers, pensioners… i.e. for everyone looking for relevant information or material available in libraries, including electronic material.

    Find the search mode that fits your needs

    In the COBIB union bibliographic/catalogue database, local databases of libraries and other databases you can use one of the following search modes:

    1. Basic search – enter words or a phrase, click FIND and receive search results.
    2. Advanced search – use the search form; select the search fields that can be combined using logical operators.
    3. Expert search – form your own search request with the correct search syntax, however, you need to be familiar with the structure of bibliographic records.

    You can select the search mode, which suits you most in the given situation. Basic search is intended for general inquiries. With advanced and expert search you can narrow down the search results by creating more specific search requests. You can find out more about search modes in the chapter "Search".

    What kind of material can you search for?

    Data records in bibliographic/catalogue databases of the COBISS system are created by librarians. Basic types of material available for inquiries are:

    • monographs
    • serials
    • articles
    • sound recordings
    • video recordings
    • motion pictures
    • cartographic material
    • printed and manuscript music
    • graphics
    • toys - objects
    • computer records
    • performed works

    Materials can be in printed or electronic form. Records can also include links to full texts.

    Login to COBISS+ (1)

    Logging in enables you to use all the functions of the COBISS+ application, because you can use the search as well as the options of the My library service, connected to an individual library, and the user profile options, offering various settings of the user interface and other customisations.

    The following login modes are available:

    • COBISS AAI – login based on the My library service (you receive the username and password in the library)
    • ArnesAAI – login for students, pupils an teachers of institutions included in the ArnesAAI Federation
    • Google – login for users, who want to login with their Google+ account
    • Facebook – login for users, who want to log in with their Facebook account
    • e-mail – login based on the selected e-mail address of the user

    Without logging in, only the basic search options are available and are limited to the current user session.

    What’s new in COBISS+

    The new version of COBISS+ has many new functionalities that will help users when searching for information and materials needed for research, school, extracurricular and general use. Some of the basic new features are:

    • a completely overhauled graphical interface also adapted for mobile devices (smart phones, tablets etc.)
    • support for personal interface settings and permanent storage with the My COBISS profile (e.g. saving used search queries and bibliographical records, etc.)
    • login options with different kinds of login IDs (e.g. with the login data of your Google+ account)
    • support for a unified user login with COBISS AAI and ArnesAAI federations
    • option for connecting the My library services with the services of the My COBISS profile
    • option for searching in multiple libraries at the same time
    • help with executing search requests (facet limiting, stemming, autocomplete function)

    You can find a detailed description of all modules and functionalities below.

    Further help and information

    Do you have any suggestions? Send them to: podpora@izum.si

    For additional help, suggestions and information send us an e-mail.

    For additional help, suggestions and information send us an e-mail.

    For additional help, suggestions and information send us an e-mail.

    For additional help, suggestions and information send us an e-mail.

    For additional help, suggestions and information send us an e-mail.

    For additional help, suggestions and information send us an e-mail.

    For additional help, suggestions and information send us an e-mail.

    For additional help, suggestions and information send us an e-mail.

    Interface accessibility and appearance

    Are there any licencing restrictions?

    COBISS+ is freely available to all users.

    All users can search the COBIB shared catalogue of libraries (default setting), local databases and most of other databases without restrictions. The search is restricted in some other foreign databases because of licence agreements with providers, where an authorised user login is required.

    COBISS+ enables the search and overview of bibliographic records on material. Records can also include links to full texts or other services (e.g. electronic resources) outside the COBISS+ platform. Such services may have licencing restrictions based on the contractual agreement between the service provider and the library offering these services to its users. In order to access licenced resources an authorised user login is required.

    Web browser settings

    COBISS+ is supported by most web browsers. It is possible to change the interface appearance by changing some of the web browser settings.

    Changing text size

    You can change the displayed text size used throughout COBISS+ (including navigation) directly within your browser.

    Firefox
    • Open the View menu and choose one of the options under Zoom.
    • Press CTRL and + to increase text size, or CTRL and - to decrease it.
    • Press CTRL and 0 to reset to default text size.
    Google Chrome
    • Press the Control the current page button and choose one of the options under Text Zoom.
    • Press CTRL and + to increase text size, or CTRL and - to decrease it.
    • Press CTRL and 0 to reset to default text size.

    If you find certain colour combinations difficult to read, your browser may provide tools to change the text and background colours for viewing webpages. You can apply these changes to over-ride the default styles. The following options are available in the main browsers supported by COBISS+:

    Firefox
    1. Open the Tools menu.
    2. Choose Options.
    3. Click the Colors button in the Content tab.
    4. Deselect the Use system colours checkbox.
    5. Select your colour preferences.
    6. Deselect the Allow pages to choose their own colours… checkbox and click OK .
    Google Chrome
    1. Click the . . . menu icon in the upper right corner of the Chrome browser window.
    2. Click Settings.
    3. Click the Show advanced settings link at the bottom of the page.
    4. Click the Add additional accessibility features link at the bottom of the page.
    5. Browse and select the available Chrome Accessibility extensions.

    Vocabulary

    ArnesAAI
    An authentication and authorization infrastructure enabling a unified login for various services (including COBISS+ login). More info: [https://aai.arnes.si/](https://aai.arnes.si/).
    Database
    Data collection (catalogue). In COBISS+ you can search in the union bibliographic/catalogue database, local databases of libraries and in other specialized data collections.
    Bibliographic record
    A computer record on the contents and the format of the material as well as the basic unit of library catalogues. When searching in COBISS+ the results are bibliographic records.
    Full text
    Unabridged text of a work, document or publication.
    COBIB
    A union bibliographic/catalogue database; it provides access to the shared catalogue of libraries, participating in the COBISS system.
    COBISS
    The acronym for Co-operative Online Bibliographic System and Services.
    COBISS.Net
    A platform of national library information systems in Slovenia, Serbia, Macedonia, Bosnia and Herzegovina, Montenegro, Bulgaria and Albania. More info at: [http://www.cobiss.net](http://www.cobiss.net).
    COBISS+
    The new version of the COBISS/OPAC application.
    COBISS AAI
    An authentication and authorization infrastructure, enabling a unified login for various library information services with a username and password, which you receive in the library.
    COLIB
    A database on libraries participating in the COBISS system.
    COMARC
    Format of a bibliographic record.
    Local databases
    Catalogues of libraries in the COBISS system.
    My COBISS
    A user profile in the application that connects the user accounts in the My library service and enables user settings of the interface as well as other adjustments.
    My library
    A user account within the library for an individual member. It gives you an overview of borrowed materials, loan renewals, reservations and other online library services. For a more detailed description see chapter My library.
    OPAC
    The acronym for Open Public Access Catalog.

    Searching

    Selecting the database

    You are looking for a specific book in one of the libraries and you would like to know if you can borrow it. Or you are looking for material from a specific field (e.g. economics) and you want to find out in which library close to you it is available. You would also like to know if the complete article, e-book, etc. is available online.

    When searching you select the set of databases, which will give you the most relevant results, based on your needs and preferences.

    Which databases are available?

    In COBISS+ you can search in:

    • the COBIB union bibliographic/catalogue database
    • local databases
    • other databases
    COBIB union bibliographic/catalogue database

    Searching in the COBIB database enables you to search for data in the shared catalogue of libraries. The COBIB database is set as the default database. Search in library catalogues can be selected by clicking Search in the menu bar and then selecting in libraries from the drop-down list. The search results include holdings data and material availability by library.

    This database is mostly used for general inquiries. Searching COBIB is very practical, even when searching for articles. More...

    Local databases

    Search in library catalogues can be selected by clicking Search in the menu bar and then selecting in libraries from the drop-down list.

    You can search a catalogue of a library by selecting the catalogue of a desired library from the drop-down list in the window of the search form "Libraries". You can also select a library by entering its acronym, name, department or location. You can select multiple libraries, which enables you to search multiple catalogues at the same time. A library can be removed from the set of search catalogues by clicking the x on the right side of the library.

    In My COBISS profile you can select searching specific catalogues as a default value.

    Other databases (1)

    Other databases can be selected by clicking Search in the menu bar and then selecting in other databases from the drop-down list.

    The following databases can be selected:

    • COLIB – data on libraries. More...
    • CONOR – authority file for personal and corporate names. More...
    • SGC – COBISS general list of subject headings. More...
    • CORES – serials: editors and others. More...
    • ELINKS – E-publications with records in COBIB. More...
    • COLIB – data on libraries. More...
    • CONOR – authority file for personal and corporate names. More...
    • SGC – COBISS general list of subject headings.
    • CORES – serials: editors and others.
    • ELINKS – E-publications with records in COBIB. More...
    • COLIB – data on libraries. More...
    • CONOR – authority file for personal and corporate names. More...
    • SGC – COBISS general list of subject headings.
    • CORES – serials: editors and others.
    • ELINKS – E-publications with records in COBIB.
    • COLIB – data on libraries. More...
    • CONOR – authority file for personal and corporate names.
    • SGC – COBISS general list of subject headings.
    • CORES – serials: editors and others.
    • ELINKS – E-publications with records in COBIB.
    Other information resources (1)

    Other information resources can be selected by clicking Search in the menu bar and then selecting in other information resources from the drop-down list.

    You can choose the following databases integrated in the COBISS system:

    • JCR – impact factor for journals from the Journal Citation Reports. More...
    • SNIP – impact factor for journals from the Source Normalized Impact per Paper. More...
    • DOM/UKM – UKM local history database. More...
    • ZAL/ISBN – publishers. More...
    • JCR – impact factor for journals from the Journal Citation Reports.
    • SNIP – impact factor for journals from the Source Normalized Impact per Paper.
    • DOM/UKM – UKM local history database.
    • ZAL/ISBN – publishers.

    Basic search

    1. Enter one or more words in the Search string search window.
    2. Select catalogues of libraries you want to search; the default setting is the COBIB shared catalogue.
    3. Select the type of material if necessary; the default value is searching all materials.
    4. Start the search by pressing Enter or by clicking the FIND button.

    Example:

    • Enter: rowling harry potter in the search window
    • select the material type from the drop-down list on the right, e.g. books

    The search results are sorted by relevance. The most relevant results are at the top of the list.

    Review the search results. If you click on a selected result, a record appears with detailed data on the material.

    In basic search mode you can use the search terms to search all the data, even abstracts. It is the most commonly used search mode; you use it especially if you are not completely sure about the data (e.g. title, author, etc.).

    If you use more than one search term, the search engine finds all the search terms in the same record.

    Selecting search terms

    When searching for information the right choice of search terms is crucial. If you are not completely sure about the data, start with general terms. For example, if you would like to know which diseases are borne by ticks, but you do not know the names of infections, enter:

    Example: disease

    A single search term is often not sufficient to find relevant results, so you have to enter:

    Example: *disease tick *

    Adding terms narrows down the search and in many cases also eliminates relevant search results. Use more specific (precise) search terms you found when viewing the most relevant results.

    Example: borreliosis meningoencephalitis

    In the basic search you will achieve better results if you use keywords instead of natural language.

    Example: Disease tick is a better search term than diseases borne by ticks.

    Small and capital letters

    When you enter a search term you can use small or capital letters as they do not affect the search. You will get the same results for:

    Example: oscar wilde or Oscar Wilde or OsCaR WiLdE

    Logical operator "AND"

    The logical operation AND is used by default between search terms. This means that the search results must contain all the words from the search term. The word "and" within the search terms is treated in the same way as other words in the title, abstract or anywhere else within the bibliographic record.

    Truncating words

    If you want to include all forms of a word (e.g. ticks, tick's, ticks', etc.), truncate the words with *. This character replaces any string of characters.

    Example: disease tick*

    You can also use the character % to truncate words, which replaces exactly one character. The string can contain multiple % characters.

    Example: *ti%k *

    Results also include words like tack.

    Individual words can be truncated with characters * and % at the beginning, in the middle or at the end.

    Stemming of words

    Stemming is a way of truncating of a search term. The search engine performs a search based on the stem of a word, including all forms of endings. The operation is technically very similar to truncating with the character * with the difference that the search engine automatically performs the truncating of the search term from the stem (root) of the word forward.

    Example: avtomobil

    As a result you receive also words on the topic of avtomobilizem.

    Stemming works only on Slovenian words.

    Searching for a phrase

    If you know the exact phrase you are searching for, enter the search terms in quotation marks.

    Example: "to be or not to be"

    The results of a phrase search in quotation marks are all records in which the words in quotation marks are together and in the exact same order. This type of search in basic search mode is different to phrase search in advanced or expert mode, where you search by an exact string of characters (with the exception of some special characters that are omitted). Every word in the phrase can be truncated.

    Autocomplete function

    While you enter your search request in the search form the autocomplete function automatically suggests search terms, which could be helpful for your search.

    Example: *European Conv *

    The search engine offers search terms such as European Convention on Human Rights, etc.

    If you confirm the offered search content, it is entered in the search form.

    Advanced search

    You can form a search request, which is as accurate as possible based on your needs while searching for material.

    1. Enter one or more words into the search window. Select the search field (search index) to limit the search from the left drop-down list.
    2. If you wish to search by multiple search fields, also enter terms into the other search windows. Select the search field (search index) to limit the search from the left drop-down list.
    3. If you use multiple search fields for your search, you have to select the correct logical operators (AND, OR, AND NOT) from the right drop-down list.
    4. Select catalogues of libraries you want to search.
    5. If necessary, select the type of material, language or limit the search to materials with electronic access.
    6. Start the search by pressing Enter or clicking the FIND button.

    Example:

    • Title: English AND
    • Title: dict* AND
    • Author: Hornby

    The search retrieves material with the word English and the word starting with dict in the title and with the author Hornby, e.g. the book entitled Oxford advanced learner's dictionary of current English with Albert Sydney Hornby as one of the authors.

    The default search mode is word search, but you can also use phrase search in individual search windows by using quotation marks.

    If you search in the Keywords field, you will perform a search in all indexed fields of the bibliographic record.

    Some search fields include a drop-down list for selecting search limitations, e.g. language.

    Use of logical operators

    Search terms can be combined with logical operators AND, OR, AND NOT.

    OperatorSearch results
    ANDrecords that contain all terms linked with the operator AND (If you do not set it yourself it is executed automatically, because it is the default operator.)
    ORrecords that contain at least one of the specified search terms
    AND NOTrecords that contain the first search term, but not the one following this operator

    When using logical operators you must consider the order of execution. In advanced search the operations in the search fields are executed from top to bottom. Because the logical operator OR is especially sensitive, it is best to use it at the beginning of a search request.

    In word search you can search by words that can be anywhere within the record (e.g. in the title, author's name, publisher, etc.). Any punctuation mark or a space can be placed between two words.

    Example:

    • Keywords: milton, john or john milton (The search retrieves records with the words John and Milton anywhere in the record.)

    No particular order is required in word search.

    Example:

    • Title: * romeo, juliet* or juliet, romeo (The search results also include the record for the material with the title Romeo and Juliet).

    In phrase search you can search by a full phrase enclosed in quotation marks. A search of the entire search string is performed. If you do not use quotation marks, a word search is automatically performed.

    Example:

    • Title: "romeo and juliet" (The search retrieves the record for the material with the title Romeo and Juliet.)

    Truncation

    You can truncate single search terms or phrases with the symbol * (replaces any number of characters) or % (replaces exactly one character).

    Example:

    • Keywords: relativ*

    The search retrieves records that contain words beginning with relativ.

    Example:

    • Author: "brown, d*"

    The search retrieves records with the surname Brown and a first name beginning with D in the author field, e.g. Brown, Dan; Brown, Debbie, etc.

    Example:

    • Title: "*fairy tales"

    The search retrieves records for material whose titles end with fairy tales.

    Individual words can be truncated with the characters * and % at the beginning, in the middle or at the end.

    Personal names

    Personal names in author fields and fields with names as subject headings are inverted – surname, followed by one or more first names. A comma and a space must be placed between surname and first name. In phrase search the name must be entered in the following form: Surname, First name. As in the case of some personal names the years of birth or death or both are appended to the author and in the fields for names or names representing the subject heading, it is recommended to always end the phrase with the * sign (truncation symbol).

    Example:

    • Author: "shakespeare, william*"

    The search retrieves records with the following name versions in the author field: Shakespeare, William and Shakespeare, William, 1564–1616, etc.

    Punctuation, etc.

    In phrase search, always enter a phrase with the exact punctuation, apostrophes, hyphens, etc.

    Example:

    • Title: "eat, love, pray"

    The search retrieves the material with the title Eat, love, pray.

    This does not apply to the special characters (, ), *, %, :, [, ], <, >, = and #. If they are in the middle of the search term, replace them with a space and if they are at the beginning or at the end, omit them.

    Diacritics and special letters

    You can enter search requests with or without diacritics (the search results will be the same). However, make sure you are consistent when using or omitting them.

    Examples:

    • Author: čehov or cehov
    • Author: Gödel or Godel
    • Keywords: karađorđević or karadordevic, but not karađordevic

    Articles

    In phrase search, articles at the beginning of the title (such as a, the, die, l, le, la, etc.) can be omitted

    Example:

    • Title: "lord of the rings"

    The search retrieves the material with the title The Lord of the Rings.

    Keywords

    Keyword search allows searching by either word or phrase or the combination of both. Phrases must be in quotation marks.

    Example:

    • Keywords: catcher*, salinger

    The search retrieves records containing the word Salinger and all words beginning with catcher, e.g. records with the title of the novel The catcher in the rye and the name J. D. Salinger.

    Example:

    • Keywords: "romeo and juliet", shakespeare

    Among others, the search retrieves the record for the book Romeo and Juliet written by William Shakespeare.

    Range search is used for searching the publication years of a publication in a certain period of time, and for numeric searching. Enter two values in chronologic order in the search window and separate them by a colon.

    Example:

    • Publication year: 1994:2000

    The search retrieves all publications published between the years 1994 and 2000.

    Expert search

    Expert search enables creating an exact search request by using search indexes (prefixes or suffixes) in combination with logical and context (proximity) operators. It is intended for advanced users, who are well acquainted with the structure of bibliographic records.

    1. Enter the search request in the search window Search request.
    2. Select the catalogues of the libraries you wish to search.
    3. If necessary, select the type of material or limit the search to materials with electronic access.
    4. Start the search by clicking the FIND button.

    Formulation of the search query

    In expert search you can search in the basic index or additional indexes.

    Searching in the basic index

    When searching in the basic index you search by keywords. Enter one or more words in the search window and use logical or proximity operators if necessary. If you do not enter any operators, the default operator AND is used for the search.

    Enter the search query in the following form: [search term] [operator] [search term] ...

    Examples:

    • sustainable tourism
    • tourism AND sustainable|
    • water power plant*
    • harry potter philosopher's stone
    • planet earth enycloped*

    If a search request is created in this form, you can also add search suffixes to limit the word search. Enter such a search query in the following form: [search term]/[suffix] [operator] [search term]/[suffix] ...

    Examples:

    • tourism/TI AND sustainable/TI
    • (tourism AND sustainable)/TI
    • collection (n) museum
    • (collection (n) museum)/KW
    Searching in the additional indexes

    You can compile the search request by entering the search prefix, followed by an equals sign and the search term: [search prefix]=[search term] or in combination with operators: [search prefix]=[search term] [operator] [search prefix]=[search term] ...

    Examples:

    • TI=molecular genetics in medicine OR DU=molecular genetics
    • AU=darabont* AND TI=the shawshank redemption
    • AU=tolstoj* AND TI=anna karenina AND LA=eng
    Combined search in the basic and additional index

    Combined search with the basic and additional index is also available.

    Examples:

    • John AND Milton/AU
    • romeo AND juliet/TI
    • shakespeare/AU AND hamlet
    • john/TI AND biography AND English
    • TI=gandhi AND columbia*/PU AND video

    List of search prefixes

    By using search prefixes you define the search index you wish to use for your search. Below there is a list of search prefixes, which includes their meaning and examples:

    MeaningPrefixSearch exampleCode list
    Author – personAU=AU=Hemingway, Ern*
    Author – corporate bodyCB=CB=UNICEF
    Corporate placeCP=CP=Sydney
    TitleTI=TI=History and*
    Original titleTO=TO=Windows for dummies
    SeriesCL=CL=Creative ideas
    Place of publicationPP=PP=London
    Publication yearPY=PY=1973
    End dateP2=P2=1982
    ISBNBN=BN=86-11-14789-8
    ISSN – articleSN=SN=1318-3176
    ISSNSP=SP=0350-4972
    ISSN-LSL=SL=0350-4972
    Subject termsSU=SU=computer science
    Relator codeAC=AC=440Report
    Contents codeCC=CC=j3Report
    Country/locality of publicationCO=CO=itaReport
    Institution/organization codeFC=FC=3-114*Report
    Language of textLA=LA=czeReport
    Literature codeLC=LC=a4Report
    Language of original workLO=LO=jpnReport
    Target audience codeTA=TA=bReport
    Typology of documents/worksTD=TD=1.01Report
    UDC accessUC=UC=331.56Report
    KeywordsKW=KW=magnet* resonance basics
    Keywordsmagnet* resonance basics

    List of search suffixes

    When searching the basic index, i.e. word search, you can add search suffixes to words to limit the word search to an individual search index. Below you can find a list of search suffixes, which includes their meaning and examples:

    MeaningSuffixSearch example
    Abstract/ABmatemat*/AB
    Author – person/AUHolt Victoria/
    Author – corporate body/CBUNESCO/CB
    Corporate place/CPBoston/CP
    Title/TIessay*/TI
    Original title/TOmusic*/TO
    Series/CLHarry Potter/CL
    General material designation/GMMotion picture/GM
    Subject terms/SUManagement/SU
    Keywords – NUK/GEcomputer program/GE
    Notes/NTpseudonym/NT
    Name of manufacturer/NMthe LEGO Group/nm
    Place of manufacture/PMLondon/PM
    Place of publication/PP(London/PP
    Publisher/PUElsevier/PU

    A list of all prefixes and suffixes used in COBISS+ is published here.

    A list of all prefixes and suffixes used in COBISS+ is published here.

    A list of all prefixes and suffixes used in COBISS+ is published here.

    Use of logical operators

    Unlike in advanced search, logical operators in expert search are entered in English:

    OperatorMeaningSearch result
    ANDandrecords that contain both terms or all terms linked with the operator AND
    ORorrecords that contain at least one of the listed search terms
    NOTand notrecords that contain the first term but not the terms listed after the operator NOT

    Examples:

    • dogs OR cats
    • mountaneering AND guides
    • journalism NOT televisi*

    Use of proximity operators

    When searching in a record, proximity operators define the relative proximity between words in a search term. They can be used in combination with search suffixes.

    NEAR (N)

    Both search terms appear together in no specific order.

    Example: john (N) milton

    The search term is John Milton and Milton, John.

    nNEAR (nN)

    Both search terms appear together in no specific order, a maximum of "n" words can be between them.

    Example: cost (1N) benefit

    The search term is, e.g. cost to benefit, benefit to cost, cost-benefit, cost/benefit.

    Operators execution order

    When using operators you must consider the order of execution. The sequence of operation is as follows:

    1. parentheses
    2. proximity operators
    3. NOT
    4. AND
    5. OR

    Order can be changed by using parentheses, as shown in the following example.

    Example: ((sea OR air) and pollut*) NOT rivers

    The program will find the records that contain the words sea or air first, and then from this group, select only records that also contain the word pollut and finally eliminate all records that contain the word river.

    Range search is used for searching the publication years of a publication in a certain period of time, and for numeric searching. Enter two values in chronological order in the search window and separate them by a colon.

    Example: PY=1994:2000

    The search retrieves all publications published between the years 1994 and 2000.

    Limiting a search request and facet navigation

    When performing search operations you can limit search requests by the material type, language and e-access.

    A special kind of limitation is facet navigation, which is used after the search is completed. The search results can be limited further by selecting individual facets.

    Limiting by material type

    In basic search you can limit material type by selecting the preferred material in the drop-down list on the right side of the window for entering search terms.

    In advanced and expert search mode, the drop-down list for limiting material type is located below the search form.

    You can limit the search to the following material types:

    • all material (+ e- resources)
    • books
    • newspapers, magazines etc.
    • articles...
    • e-books
    • videorecordings and films
    • computer CDs/DVDs
    • cartographic material
    • printed and manuscript music
    • sound recordings
    • graphics
    • toys – objects
    • performed works – events
    • all records

    The default limitation is all material (+ e-resources).

    Limitation by language

    In basic search it is not possible to limit the search by language when performing the search. You can use the facet language and limit the search to the selected language material after receiving the search results.

    In advanced search you can limit the search by the desired language when performing the search request. You can do that by selecting the appropriate language from the drop-down list below the search fields.

    In expert search you can limit the search by language with the search prefix LA= or the search suffix /LA.

    Limiting by e-access

    Some records also include information on accessibility of material in electronic form online. They also include the URL address of where the material is located. This means that the full text of the material may be accessible via the URL connection. If you click the URL connection, you move from COBISS+ to the platform of the content provider. Availability of the full text depends on the agreement between the content provider and the library that offers the service to its users.

    Basic search does not enable limiting by e-access. However, advanced and expert search modes have this option if you select E-access only below the search fields.

    Facet limiting

    After you perform a search you receive a list of search results. On the left side of your screen you will see the facet menu, enabling you to view different aspects of the current search results. The facet menu can also be moved to the right side of the search results list or you can even select this setting as default in your My COBISS profile.

    The facet menu includes various facets. The facets provide a classification of the records, found in the search.

    The following facets are available:

    • type of content
    • type of material
    • language
    • target group
    • author
    • publication year
    • subject
    • library – when searching multiple library catalogues at the same time
    • department – when searching in a catalogue of a library with departments

    The values are in individual facets, and the number in parentheses shows the number of results of the last search for the selected facet value. By clicking on a facet value (e.g. e-book in the type of material facet) the basic search request is limited to the selected facet value. If you select more facet values, the search is limited even further (e.g. handbook in the type of content facet). This type of facet limiting can bring you closer to the desired results. You can also deactivate the existing selection of a facet and deactivate a limitation by clicking the blue cross.

    Facet description Material type:

    Material typeDescription
    Newspapers, journalsNewspapers, journals, magazines, monographic series, and similar serials. They are divided into printed and electronic materials. Printed materials include also materials with enlarged print (text in a larger font for the weak-sighted) and in Braille for the blind.
    Articles, component partsArticles, conference contributions, chapters and other component parts of a publication. They are divided into printed and electronic materials.
    Electronic resourcesWeb pages, databases, computer programs and games, multimedia materials.
    MusicMusical sound recordings on a CD, DVD, cassette, gramophone record.
    Toys, objectsBlocks, puzzles, board games, learning material and other toys and objects.
    Performed worksIntellectual works or artworks, not published in a physical form or online (e.g. conference contribution, concert performance, exhibition, lecture).
    Cartographic materialsPrinted or manuscript maps, atlases, blueprints, copies.
    BooksBooks, manuscripts, reports, undergraduate thesis, dissertations and other monographs. They are divided into printed and electronic material. Printed materials also include materials with enlarged print (text in a larger font for the weak-sighted) and in Braille for the blind.
    Visual projectionTransparencies, diafilms, slides.
    MicroficheA card with miniature recordings of a text; a microreader is required for reading.
    Printed and manuscript musicRecords of musical works written on staff paper. They include printed and electronic material.
    GraphicPhotographs, postcards, posters.
    Artificial collectionsFlyers, ephemera, postcards, photographs, posters and other material on the same topic.
    Videorecordings, motion picturesFilms on DVD, Blu-ray, videocassette, film strip.
    MultimediaPublication in multiple parts on different media, used at the same time (e.g. a textbook and a CD).
    Visual materialVisual materials, for which the data on physical form does not exist.
    Audio bookSound recording of a text on a CD, DVD, cassette, gramophone record.
    Sound recordingNon-music sound recording on a CD, DVD, cassette, gramophone record.

    If the information about the type of material is not available, the record is not included in the facet.

    The type of content facet includes non-fiction and fiction; novels are divided into social, adventure, historic and war, crime, biographies, science fiction and other novels. It appears only for printed books and e-books. If there is no information about the contents, the record is not included in the facet.

    Search history

    Search requests are stored automatically (the last 100 searches) and can be reused for the duration of the user session. You can open the history in the menu bar by clicking the Search option and selecting Search history from the drop-down list. By clicking the search request the query is performed automatically. You can set the number of searches shown per page and can search this list as well. After you have finished using COBISS+, the search history is automatically deleted.

    If you wish to permanently save the used search requests, you have to be logged into COBISS+. After you finish the search, the Save search button will appear above the list of search results. By clicking this button the search query will be permanently saved in My searches. If you click the search request, the query is automatically performed. You can set the number of searches shown per page and search this list as well. If you click the Delete button, these search requests will be permanently deleted.

    Search results

    List of search results

    After a successfully performed search you will receive the search results, i.e. records in a numbered list. For each record the most important information about the material is displayed, such as the title, author, language, e-access...

    In the last column of the list on the right side, the information about availability for loan is displayed.

    Material is sorted according to relevance. However, this default setting can be changed to sort the records by author, title or publication year.

    Individual records can be selected by clicking next to the current number of the record. Then you can add them to My shelf by clicking the To shelf button. If you wish to use this option, you have to be logged into your My COBISS profile.

    On the left side of the results list is the facet navigation, which can help you to additionally limit the search request and also the records on the results list.

    You can set the number of records shown per page, i.e. 10, 25 or 100. The default setting is 10.

    Selected bibliographic record

    If you click the title of an item in the list of search results, an overview of the bibliographic record will open. You will see the basic information on the material, such as the title, author, type of material... If you would like to see more information on the material, click the Details tab or ISBD tab.

    The entire bibliographic description of the material can be shown if you log into your My COBISS profile and select Display the bibliographic record in COMARC format in the Settings.

    On the All editions and translations tab different editions of works, editions in other formats (on physical media and on the web), translations, original editions and individual works published in multi-part publications (selected works, collected works, etc.) are merged on a trial basis. A list of works reflects the records status in the selected bibliographic database. If there is no other edition or translation or in case of an article, manuscript, integrating resource, collection or performed work, the All editions and translations tab is not displayed.

    • in records for books, videorecordings and motion pictures, printed and manuscript music as well as sound recordings, title, author(s) and type of material are compared.In case of books various criteria are considered in respect to fiction, collected or selected works and non-fiction. In case of books, except collected and selected works, also titles of individual works are compared (example: novelette Pastirci was published independently, together with the novelette Grivarjevi otroci and in the book Izbrana mladinska beseda). Records for selected works by the same author are compared in respect to title, but not to content (of included works).The records for videorecordings and motion pictures are merged if they have the same title and the same director (the record for the motion picture Psycho directed by Alfred Hitchcock does not merge with the record for the motion picture Psycho directed by Gus van Sant). Titles in different languages are considered equal (if a record has a title in two languages, e.g. Franklin and Franček, then the record for the cartoon with the English title Franklin is merged with the record for the cartoon with the Slovene title Franček).Records on physical media and on the web are merged, and in case of records for books also audio books, books in Braille and books with enlarged print are merged.

    • in records for cartographic material and graphics, title and type of material are comparedTitles in different languages are considered equal (record for the map Alpen, Alpes = Alpi = Alps is merged with the record for the map Alpen = Alpes). Records for printed and online publications are merged.

    • in records for serials only ISSN is comparedRecords for printed and online serials, and records for publications with enlarged print are merged.

    On the right side of the material data you will find the Keep searching option, which provides links to other works of the authors, other topics, articles and component parts.

    Depending on the database selected for the search, you will see holdings data and information on material availability in libraries below the record. When searching the library catalogue you can reserve the available material.

    ALL libraries (COBIB union bibliographic/catalogue database)

    When searching the COBIB database you can see information on libraries that hold the searched material in the Availability in libraries tab. Information about the library, location, acronym, loan status and remaining holdings is displayed.

    By clicking the selected library you will receive detailed information about the loan of items, such as the call number, copy status and reservation options.

    By clicking the Availability in other libraries tab an overview of information about the holdings of the searched material in other libraries within the COBISS system is displayed.

    Local databases

    Below the data on the material you can see data on the holdings in a library. This includes the call number (material location, accession number...), holdings status (available, reserved, on loan...) and the option to reserve the material.

    By clicking the Availability in other libraries tab you get information about other libraries that also have the selected material.

    Other options for record management

    Above the material data is a button bar offering further record management:

    • A record can be added to My shelf.
    • You can acquire a permalink to the material, i.e. the URL address, where the material record in COBISS+ is permanently available.
    • Record data can be sent by e-mail.
    • The Interlib. loan button provides the option for interlibrary loan of the selected material. The user must be logged into their My COBISS profile.
    • Records, which are also indexed in WorldCat, the largest global catalogue, are connected with the WCat button.
    • By clicking the SFX button you receive information about the availability of electronic material.
    • The Pers. bibl. button enables the display of material authors with links to their personal bibliographies.
    • By clicking the Am score button the altmetric data for the selected record are shown.
    • Records can also be exported (button for record export), but only if you are logged into COBISS+ and if the option for bibliographic records export in RIS format or export into other formats is selected in the settings.
    • If a journal has an impact factor from the Journal Citation Reports database, the Impact factor button appears. By clicking this button you will see a table with the data on the impact factor and other data for the selected journal (year, impact factor, issue, category, classification).
    • If the journal is considered for the categorization of scientific publications, the Databases button appears. By clicking this button you will see a table with the data on databases where the journal is indexed (database name, field and year). Some databases in the table include a link to the provider's platform. Lists of international databases considered for the categorization of scientific publications are the data source for this table. More...

    Login to COBISS+

    By logging into COBISS+, you can make use of the following services (1):

    • connecting accounts of libraries you are a member of, and overviewing data on material loan – My libraries
    • saving and managing of bibliographic records – My shelf
    • saving and reusing performed searches – My searches
    • setting up the COBISS+ user interface – Settings
    • editing personal data – Edit My COBISS
    • access to licenced information resources (only COBISS AAI and ArnesAAI)

    Click the My COBISS option in the menu bar on the right side of the screen. The following login options will be displayed (1):

    • My libraries service (COBISS AAI Federation)
    • institutional LDAP registries, included in the ArnesAAI Federation
    • Google+ account
    • Facebook account
    • user profile, created independently with an e-mail address

    After a successful login, the My COBISS profile will open.

    Login to COBISS+ is protected from personal data misuse (SSL – Secure Sockets Layer). To use the browser without interruptions, you have to install a digital certificate (SIGEN-CA). Installation instructions can be found at http://www.sigen-ca.si/spletna/ca-cert-namestitev.php.

    Which type of login to use? (1)

    You should use the login type you are most comfortable with. In COBISS+ there are differences in the functionalities based on the login type.

    FunctionalityMy library (COBISS AAI)Arnes AAIGoogleFacebookE-mail
    Direct login to the account of a library you are a member of and adding it automatically to the My libraries list in the My COBISS profileYESonly studentsNONONO
    Access to licenced databases (e.g. access to JCR databases...) in COBISS+ and to services on other platformsYESYESNONONO
    Use of all My libraries services (loan period renewal of borrowed material, reservations…)YESuse of My libraries services requires an authorised connection to My libraries service (automatic for students)use of My libraries services requires an authorised connection to My libraries serviceuse of My libraries services requires an authorised connection to My libraries serviceuse of My libraries services requires an authorised connection to My libraries service
    Use of all services of the My COBISS profile (My libraries, My shelf, My searches…)YESYESYESYESYES

    Below you will find a detailed description of individual types of login.

    My library (COBISS AAI login)

    The COBISS AAI login enables all functions of COBISS+ (see functions table). There are two login forms available:

    • standard library login
    • Libroam login

    In both cases you have to be a member of the library, where you receive the membership card with the membership number and a password for library services.

    This login also provides you with access to licenced information resources, provided by the library (e.g. access to JCR databases).

    Standard library login

    In this type of login you select the library and enter the membership card number and the password. By clicking the Login button and entering the correct authorisation data you open My COBISS profile.

    Libroam login

    By clicking the Libroam login tab on the login form you open the option for login with the Libroam username and password.

    Username structure:

    UsernameExample
    xxxxx.nnnnnnn@libroam.siizum.1234567@libroam.si

    xxxxx – library acronym

    nnnnnnn – membership card number (zeroes at the beginning can be omitted)

    You can read more about the Libroam wireless network at http://home.izum.si/cobiss/libroam/.

    #####Forgotten password and the initial password setup

    If you forgot your password you can reset it. First, click the Forgotten password option below the login form. A new form opens, where you enter the library data, membership card number and e-mail address. After you click the Send request button you will receive an e-mail with a link to change the password. The e-mail address must be the same as the one entered for the corresponding library in the My libraries service in order to be able to check the user’s identity. After you click on the link in the received e-mail you can set a new password.

    If you do not have a password for login yet, you can set it up by yourself. First you click the Set password option below the login form. A new form opens, where you enter the library data, membership card number and the e-mail address. From here on, the procedure is the same as for forgotten passwords.

    You can change the password at any time by using the Changing your password option in the My libraries service.

    ArnesAAI login

    You can also login to COBISS+ through the ArnesAAI Federation. Members of institutions, joined in this federation, can login to the My COBISS profile. Users with an active student status can also login to the My libraries service, but other users (pupils, teachers, lecturers…) must set up an authorised connection between the My COBISS service and the My libraries service in order to use the My libraries service.

    To login through ArnesAAI you need the username and password you receive at your home institution. The username and password can be used for various services, e.g. the Eduroam wireless network.

    By selecting the login through ArnesAAI you are redirected to the Arnes portal to choose the IdP of your home organisation. Select your organisation from the drop-down list and set this setting as default if you wish. After confirmation by clicking the Select button you are redirected to the login window of your home organisation, where you will have to enter your username and password. After you have entered the correct authorisation data, you are redirected to your My COBISS profile.

    You can find out more about the ArnesAAI Federation at https://aai.arnes.si/.

    Login with your Google+ or Facebook account

    You can also login with the login data you use for your Google+ or Facebook account.

    When logging in by clicking the Google+ or Facebook button, an additional window opens, where you agree for COBISS+ to access some data of your Google+ or Facebook user account. After entering the correct authorisation data you are redirected to the "My COBISS" profile.

    Next time you login, you will be automatically logged into your My COBISS profile. In order to use the My libraries service you need to establish an authorised connection in the My COBISS profile.

    Read more about the Google+ account at https://myaccount.google.com.

    Login with an e-mail address

    If you are not comfortable with any of the abovementioned types of login, you can create your own My COBISS profile. By clicking the Create My COBISS profile (with e-mail address) option you open a form where you enter your basic user data, i.e. Display name and E-mail address. You also need to carry out a security check by confirming the option I am not a robot, which appears in the verification window. After confirming that you agree with the conditions of use and the privacy rules you will receive an e-mail with the link to set up access to the services of the My COBISS profile. By clicking on the link you received in the e-mail you are redirected to the My COBISS profile, where you have to choose a password for the service. By setting the password you have successfully completed the creation of your My COBISS profile and you can continue with the login.

    Enter the username (e-mail address) and the password you have set in your My COBISS profile into the login window. After you have entered the correct authorisation data you are logged into your user profile.

    You can always change the username, password or the e-mail address by using the Edit My COBISS option. A forgotten password can be reset by using the Forgotten password option in the login form.

    My libraries

    The My libraries service enables users to view their borrowed, reserved and other material, loan history, interlibrary loan, debts and restrictions in a library, e-notifications and other services provided to the users by the library.

    In order to use the My libraries service you need to be logged in (see chapter "Login to COBISS+"). If you are logged in through COBISS AAI you have an automatic connection to the My libraries service but if you are logged in any other way you need to establish the authorised connection manually..

    By clicking the desired library or the desired membership card number you are transferred to the page with the information on the borrowed material. You will find a menu bar above the list where you can switch between different libraries you have added, use a link to the home page, see the working hours or address, telephone number and the e-mail address of the selected library. On the right side of the menu bar you can see the membership card number and its expiration date.

    Material

    After logging into the My libraries service you will see all the recorded material for the selected library.

    It is divided into four lists on individual tabs:

    • On loan (material you have on outside loan)
    • Reserved (material you reserved, reserved material waiting in the library, etc.)
    • Other material (material you have on loan in the reading room, lost material, etc.)
    • E-books (e-books you have on loan from the e-books loan portal)

    Depending on the services the library provides to its members you can renew the loan of the material, or cancel the reserved material.

    Loan renewal

    Loan renewal through COBISS+ is only available in libraries that provide this service to their members. And the following conditions have to be met:

    • you have to have permission from the library for loan renewal
    • all debts to the library have to be settled (membership fee, late fine, overdue notices...)
    • the material must be without restrictions that prevent loan renewal

    Loan renewal is not possible for e-books on loan.

    The loan period of an individual copy of the material can be renewed by ticking the checkbox next to the copy (1st column) on the list of material on loan and then clicking the Renew selected button. If you want to renew the loan for all material on loan at the same time, select the checkbox in the title bar of the table and then click the Renew selected button.

    Above the tabs with recorded material you will see a message with the number of selected copies of material on loan for renewal and the number of successfully/unsuccessfully renewed loans.

    If the loan was successfully renewed, there is a green checkmark next to the copy and in the Return date column you will see the new due date. The copy is placed in the list of material based on its return date.

    If the loan cannot be renewed for the entire renewal period, because the number of renewals is limited, a warning appears:

    "Loan renewal is not possible or loan renewal was unsuccessful."

    If there is a warning sign instead of the checkbox next to the copy on the list of material on loan, loan renewal is not possible. If you place the cursor on the sign you will see a message explaining why the loan renewal is not possible.

    MessageExplanation
    Loan renewal is not possible as the library does not provide this service.The library does not provide loan renewal through COBISS+ to its members.
    Loan renewal is not possible as you are not permitted to borrow material in this library.The library has set a limitation.
    Loan renewal is not possible as you do not have permission for loan renewal from the library.The library has set a limitation.
    Loan renewal is not possible as you have not settled your debts yet.You have unsettled debts in the library (e.g. late fine, overdue notice, etc.).
    Loan renewal is not possible as the maximum number of renewals has been reached.The library has set a limitation on loan renewal.
    Loan renewal is not possible as your membership has expired.Membership, charged by the library, has expired.
    Loan renewal is not possible as the loan period is expired for at least one copy.If you do not return the material on time, the library does not allow loan renewal for none of the loaned copies.
    Loan renewal is not possible as the loan period has already expired. Please return the material as soon as possible.The loan period for the item you wish to renew has already expired.
    Loan renewal is not possible because a loan restriction is specified for this item.The library specified a loan restriction for this item (e.g. reading room item, archive item).
    Loan renewal is not possible for this type of material.The library does not allow loan renewals for certain types of material (e.g. videocassettes).
    Loan renewal is not possible as a later return date has already been set.The item has a new return date, which is later than the loan renewal period.
    Loan renewal is not possible as the copy is already on loan for an indefinite period of time.The copy is already on loan for an indefinite period of time (return date is 31 December 9999).
    Loan renewal is not possible as the material is already reserved.The material has been reserved by another member.
    Loan renewal is not possible as you have already received an overdue notice for this material dated dd.mm.yyyy.You have already received an overdue notice for this copy, which has not been deleted at the time of the loan renewal in the library.
    If you can select the checkbox next to the copy on the list of material on loan, but the loan renewal is unsuccessful due to a technical error, you will receive the message "Error in loan renewal: ˂error description˃" after clicking the Renew selected button.

    Reserving material

    After a successful search for material and display of search results you can click an individual record to see detailed information about the material and holdings in individual libraries. If the library enables material reservations and the member does not have any special restrictions with regards to the reservations, you can reserve the material by clicking the Rezerviraj button. In order to use this option you need to be logged into COBISS+ and have the library, where you make the reservation, added to your My COBISS profile. If there are multiple libraries added to the My libraries service, the system will ask you for which library and membership number you wish to make the reservation. If you do not have any libraries added to the My libraries service, the system requires an authorised login for that library.

    After confirming the selection for the reservation and a successful login to COBISS+, the material is reserved (provided there are no restrictions). Information about the reserved copy is displayed along with a corresponding message:

    • If you reserve an available copy, you will see the message: "Available material has been reserved. When the material is ready, you will be notified by e-mail." or "Available material has been reserved. The selected material will be waiting in the library until dd.mm.yyyy."
    • If you reserve an unavailable copy, you will see the message: "You have reserved material which is not available. Once it is available, the library will notify you according to the notification type. The reservation is valid until dd.mm.yyyy." or "Material is reserved. Please check when it becomes available. Reservation is valid until dd.mm.yyyy."

    The reserved material is added to the list of reserved material, available by clicking the tab Reserved in the My libraries service.

    Reservation not possible

    In some cases material cannot be reserved and the Reserve button is inactive. There are several reasons:

    • the copy belongs to a library department without automated loan
    • the copy belongs to a library department that does not enable reservations
    • the loan for the copy is restricted
    • the copy is on loan indefinitely

    In the above cases, the user should contact the library that holds the desired material about the reservation.

    Reservation unsuccessful

    If the copy can be reserved, but the reservation was unsuccessful, you will see the message "Reservation failed" along with an explanation after clicking the Rezerviraj button:

    MessageExplanation
    Reservation is not possible as you are not permitted to borrow material in this library.The library has set a limitation.
    Reservation is not possible as you do not have permission of the library to reserve material through COBISS+.The library has set a limitation.
    Reservation not possible because you have not settled your debts with the library.You have unsettled debts in the library (e.g. late fine, overdue notice, etc.).
    Reservation not possible because you can only reserve a certain number of items: n.The library has set a limitation on the number of reservations.
    Reservation not possible because your membership has expired.Membership charged by the library has expired.
    Reservation not possible as the loan period has expired for at least one copy.The library does not allow reservations of material if you have not returned borrowed material on time.
    Reservation not possible because the material has been reserved by a certain number of members.The library has set a limitation on the number of members, allowed to reserve the same material (the maximum number of reservations is specified for each library individually).
    You already borrowed the material on dd.mm.yyyy.You have already borrowed the material.
    You already reserved the material on dd.mm.yyyy.You have already reserved the material.
    Error in reserving the material: error description.Technical error when performing the reservation.

    Warning: If you already received the material, cancel the reservation through COBISS+ as soon as possible or send a message to the library so they can delete reservations that are not current.

    Cancelling reservations

    You can only cancel reservations through COBISS+ in libraries that provide their users with this service.

    You can cancel a reservation of material, which:

    • is currently on loan to another member (you are in a queue)
    • is being processed
    • is waiting for you at the library

    You can cancel a reservation by selecting the checkbox next to the material (1st column) on the list of reserved material and then clicking the Cancel selected button. If you wish to cancel all reservations at the same time, select the checkbox in the title bar of the table and then click the Cancel selected button.

    After clicking the Cancel selected sbutton you will see a warning sign in the first column next to the material, and the message: "Reservation cancelled." in the Status column. The material is deleted from the list of reserved material.

    If there is a warning sign on the list of reserved material in the first column, the reservation cannot be cancelled, because the library has limited the cancelation of the reservation according to the current status of the material on loan. A screen tip will give you the reason why you cannot cancel the reservation.

    Loan history

    The My libraries service offers you an overview of the history of borrowed material by clicking the Loan history option. You will see a list of material that was on outside loan, on loan to the reading room or routing, as well as a list of borrowed e-books in the current year. You can select the year for the list of borrowed material from the drop-down list.

    ##Interlibrary loan

    If the desired material is not available in your library, you can submit an interlibrary loan request, under the condition that your library uses the COBISS3/Interlibrary Loan software module and offers the service of interlibrary loan through COBISS+ to its members.

    After successfully logging in and selecting the library in the My libraries service, you can place interlibrary loan requests. You can also check open orders (ordered and borrowed material) as well as closed orders (deliveries and non-deliveries). If there are peopennding orders you can cancel them and renew the loan period.

    The interlibrary loan costs are allocated according to the valid price list of the library and are to be paid by the member who submits the interlibrary loan requests.

    Ordering material

    COBISS+ allows you to send interlibrary loan requests provided you have an applicable permission from the library and you do not have any outstanding debts.

    First you search for the record for the material you wish to order. You can search in the COBIB union bibliographic database or in local databases. Once you have found the record you can place the order immediately. Click the Interlib. loan button above the record. In order to use this option you need to be logged into COBISS+ and have the library where you place the order added to your My COBISS profile. If you have multiple libraries added to the My libraries services, the system checks for which library and membership number you wish to place the order. If you have not yet added this library to the My libraries service, the system requires an authorised login.

    After a successful login to the My libraries service the system will ask you to select a service. You can select loan or purchase of copies of the material.

    Loan:
    • monograph (e.g. book, proceedings, CD, DVD...)
    • serials (e.g. magazine, journal...)
    Purchase of copies:
    • component part of a monograph
    • article of a serial
    • standard
    • patent

    If you click the Continue button you can enter the data. If you have already chosen the record, the material data is entered automatically. This data can be changed; it is related to the type of material you have chosen. The form allows you to enter:

    • data on the material
    • general data about the order
    • notification data
    Data on the material

    For monographs the title is obligatory and for serials, the title and year or volume is obligatory.

    For component parts and articles it is obligatory to enter the title, author and page range (from–to) along with the data about the serial. For standards it is obligatory to enter the title or the number of the standard and in patents it is obligatory to enter the title or the number of patent publication.

    General data about the order

    You can enter the date by which you wish to receive the material, and the amount you are willing to pay for the supply of the material (if you allow ordering of foreign supply; supply from libraries is charged according to the valid price list). You can select if you allow for your library to order the material from foreign suppliers and how you wish to receive the material.

    Notification data

    You can specify if the library should notify you about the order by post, telephone (landline or mobile) or e-mail. You can also define if you wish to receive a text message informing you that the material has arrived or that it cannot be delivered. You can also enter a general note regarding the order.

    By clicking the Confirm button you move on to the last step of ordering, i.e. order confirmation, where you can check the entered data one more time. If you wish to make a change, click the Data entry, and if not, click the Send button. You will see an order number and a message informing you that the order has been sent.

    Before confirming or sending the order you can cancel it by clicking Cancel.

    The status of the sent order can be seen on the list of ordered materials in the open orders.

    The material can be also ordered without searching for it beforehand by selecting the Interlibrary Loan option in the My libraries service. In this case, however, you need to enter all the data about the ordered material yourself.

    Warning: The library can limit ordering material by defining the number of open orders, which cannot be exceeded, in order to continue to place orders for interlibrary loan through COBISS+. When this number is reached you can still order the material in the library, but the librarian will decide whether or not they will accept or reject an interlibrary loan request.

    Open orders

    Open orders include ordered and borrowed material.

    On the list of ordered material are orders, for which you have not yet received the material. An order on the list can be cancelled by selecting the checkbox next to the order and clicking the Cancel selected button. You can select multiple or all orders at the same time. You select all orders for cancellation at the same time by selecting the checkbox in the title bar and then clicking the Cancel selected button. You can only cancel orders that have one of the following statuses in the interlibrary loan procedure:

    • order received (cancellation is done immediately if the order was sent through COBISS+, otherwise the library must approve it)
    • order approved (the cancellation must be approved by the library)
    • ordered from supplier (the cancellation must be approved by the library)

    After clicking the Cancel selected button you will see data on the selected order with a green checkmark in the first column. The order has been cancelled.

    There are two ways to cancel an order:

    • if the order was placed through COBISS+ and the cancellation was performed immediately ("The order is cancelled.")
    • if the cancellation must be approved by the library ("Cancellation request is waiting for approval.")

    Until your cancellation request is either approved or denied you will see the message "Waiting for approval." on the list of ordered material in the column Processing status. After the cancellation has been approved the order is transferred to the list of unfulfilled orders in the closed orders. If the cancellation has been rejected, you will see the message "Request denied" in the column Processing status, and the order stays on the list of ordered material in open orders.

    On the list of borrowed material there are orders pertaining to the current material on interlibrary loan. You can request a loan renewal for an individual copy, for which the loan period has not yet expired, by selecting the checkbox next to the copy and clicking the Renew selected button (you can select multiple copies at the same time; all copies can be selected at once by clicking the checkbox in the title bar of the table).

    After clicking the Renew selected button you will see data about the borrowed item, for which you wish to renew the loan period, as well as the message "Loan renewal request is awaiting approval."

    Until your request for loan renewal is either approved or denied you will see the message "Waiting for approval." next to the copy on the list of borrowed material in the column Renewal. If the renewal has been rejected, you will see the message "Request denied". If the renewal has been accepted, the return date is changed.

    Closed orders

    Closed orders include unfulfilled and fulfilled orders.

    On the list of unfulfilled orders there are orders you have cancelled, orders, denied by the librarian, and orders, which have not been fulfilled for whatever reason. You can see the explanation for rejection or the reason why they remain unfulfilled in the notes.

    On the list of fulfilled orders there are orders, for which you received the material and also returned it (in case of a loan).

    Debts and restrictions

    If you cannot renew the loan period or reserve material, the reason for it might be outstanding debts or any other restrictions, which you can view by clicking the Debts and restrictions option.

    • seznam neporavnanih obveznosti

      Outstanding debts to the library include your unsettled monetary obligations. If the library enables debt payment using the Moneta service, there is a Pay with Moneta button below the list of unsettled debts. If unsettled debts were the only reason for not being able to renew the loan period, reserve material or place an order for interlibrary loan, you can once again use these services in the My libraries service after a successful payment with Moneta.

    • Current fine

      If you have material on loan with an expired return date, you will also see the amount of the current fine (i.e. the fine you would have to pay if you returned the material immediately).

    • Special restrictions

      These are restrictions set by the library. For various reasons some services, provided by the library in COBISS+, are unavailable to you. For instance, because of the restrictions loan disabled you cannot renew the loan period for an item or reserve material. And the membership card lost limitation is only informative and does not affect your use of online library services.

    • General restrictions

      These are limitations set by the library according to its internal business rules:

      • maximum number of copies for outside loan
      • maximum number of copies for reading room loan
      • maximum number of reservations
      • maximum number of loan renewals for one copy (if the maximum number of renewals is 2 and the loan period and loan renewal is 1 month, this means that the last loan deadline is 3 months from the date of the loan, if of course the loan period is being renewed and there are no other limitations.)

    For all additional information regarding unsettled debts and restrictions please refer to your library.

    E-notifications

    The library provides e-notification options to its members. You can choose among the notification options offered by the library, if you have already given your e-mail address or your mobile phone number to the library.

    By using the E-notifications option you can choose the settings, enter your e-mail address and your mobile phone number in the drop-down list.

    E-mail address

    If the library does not have your e-mail address, to which you wish to receive e-mail notifications, you need to enter it before you subscribe to e-notifications. You can enter or change the e-mail address by clicking the E-mail tab.

    Entering or changing the number for SMS notification

    If the library does not have your mobile phone number, to which you wish to receive SMS notifications, you need to enter it before you subscribe to e-notifications. You can enter or change the mobile phone number by clicking the Number for SMS notifications tab.

    Note: Selected SMS notifications will be sent to your mobile phone only if your mobile operator allows commercial text messages and if you have not unsubscribed from receiving such messages.

    Settings

    You can only select the notifications provided by the library.

    NotificationExplanation
    Notification about reservation expiryThe library notifies you that they have deleted a reservation with an expired period of validity.
    Notification about available reserved materialThe library notifies you that the material that was on loan at the time of your reservation has been returned.
    Notification about forthcoming return dateThe library notifies you that the material on loan is approaching its return date. How many days before the return date you are notified depends on the library in question. You can renew the loan period through COBISS+ before it expires.
    Notification about forthcoming overdue noticeThe library notifies you that the loan period is expired and that you will receive an overdue notice in the next days if you do not return the material. How many days before the overdue notice you receive this notification depends on the library in question.
    Notification about membership expiryThe library notifies you that your membership will expire on a specific date. How many days before membership expiration you receive this notification depends on the library.
    General notifications from the libraryThe library can send you various notifications regarding its activities, events, etc. (e.g. exhibitions).

    Changing the password

    You can change the password received at the library by clicking the Changing your password option in the My libraries service. If you have forgotten the password you can send a request for a new password by clicking the Forgotten password link under the login form.

    Note: If you are logged in through ArnesAAI Federation, you need to refer to the administrators of the institutional LDAP providers regarding the information on authorisation data. If you are logged in through your Google+ or Facebook account, you can manage your passwords in your Google+ or Facebook account. If you are logged in through your e-mail address, you can change the password for logging into your My COBISS profile in the profile itself by using the Edit My COBISS option.

    My COBISS user profile

    The My COBISS user profile is the platform where you store the contents you have been searching and where you edit the settings of the COBISS+ interface, such as setting the default search library, connecting various accounts of the My libraries service, saving used search requests, etc. These settings allow you to adjust the user interface and make your work easier.

    The My COBISS user profile is in the menu bar on the right side of the window. In order to use the profile the user must be logged in. The profile is created automatically when you first log into COBISS+, except when you create the profile with an e-mail address.

    After successfully logging in you can use the following options in the My COBISS profile:

    • My libraries
    • My shelf
    • My searches
    • Settings
    • Edit My COBISS
    • Logout

    My libraries

    By clicking the option My libraries you will see the list of libraries you are a member of, and which are connected to your My COBISS profile. If the My COBISS user profile is not connected to any library, this list is empty. The list of libraries includes library data, membership number, loaned and reserved material ... By clicking an individual library you are moved to My libraries service with detailed information about loaned material and other options provided by the library. In the profile you can remove a library, connected to My COBISS profile, from the list by clicking the Remove button.

    By clicking the Add library button you create an authorised connection to the My libraries service. After a successful confirmation of the data the library is added to the list of libraries connected with the My COBISS profile. You can add multiple memberships for the same library, e.g. for family members who visit the same library.

    Why do you need a connection to the libraries?

    These connections enable you a simple transition from the user profile to My libraries because you do not have to login again. You can connect all of your libraries in the profile and then simply switch between the services of the My libraries service.

    Note: If you change the password in the My libraries services, you will see a key next to the library with the changed password on the list of libraries connected to My COBISS profile. This means you need a new authorised connection to the My libraries service. After you click the key the system requests that you enter the authorisation data for the login. If the authorisation is successful, the key is automatically removed from the list of libraries connected with the My COBISS profile.

    My shelf

    Individual records can be saved to My shelf by selecting the records on the list of search results and then clicking the To shelf button. In order to store the records you need to be logged into COBISS+.

    In the profile menu use the My shelf option and you will see a list of material. You can further manage these material records, i.e. send them via e-mail, print, export to RIS format or an Excel worksheet... You do that by selecting individual records and use the buttons in the menu bar above the list of material.

    You can select the number of the records appearing on the screen, search in the My shelf list or delete records by clicking "X".

    My searches

    You can save performed searches and use them again later. Save the search request to the "My COBISS" profile by clicking the Save search button above the list of search results. In order to save the searches you need to be logged into COBISS+.

    You can find saved search requests in the My searches user profile. The list of saved searches displays information about the date of the search, the search request and the database, where the search took place. If you click the search request it is performed again.

    You can perform the search in the list of search requests. If you click the red Delete button, you delete the search request from the list of saved searches. The list of saved searches can be adjusted to show 5, 15, 20 or even all saved searches.

    Settings

    You can adapt the user interface COBISS+ to your needs by using the Settings option. You can change the following settings:

    • default search mode
    • default search library
    • relevance of search results
    • advanced settings
    • user interface
    • number of displayed search hits

    In the default search mode you can select basic, advanced or expert search. The default setting is basic search, but you can change or adapt this setting to suit your own needs.

    You can set a default catalogue or catalogues from multiple libraries where you want to search. Select desired library catalogues in the drop-down list in the window Default library for searching.

    If you want to influence the relevance of the search results (e.g. change the default setting to display material best suited to our personal preferences in the first few places of the search results list), use the option Relevance of search results. If for example articles represent an important target of your search, adjust that setting and the relevance algorithm will acknowledge this setting so articles will be at the top of the search result list. You can choose among the following options:

    • it doesn’t matter
    • books
    • articles
    • diploma thesis, research papers, etc.

    Advanced options enable you to set some additional functions used for search because they are not a part of the default values. These are:

    • display bibliographic material in the ISBD format
    • display bibliographic material in the COMARC format
    • export bibliographic material in the RIS format
    • export bibliographic materials to an Excel worksheet

    The menu for facet limiting can be on the left or the right side of the search results list. The default setting is on the left side.

    You can also set the default number of results displayed per page. You can choose between 10, 25 or 100 hits. The default setting is 10.

    You save the settings by clicking the Save button.

    Edit My COBISS

    In My COBISS profile you can change the following:

    • the display name, shown in the title of the profile menu
    • the password of My COBISS profile

    You can delete the profile by clicking the Delete your My COBISS profile button. By doing this you permanently delete all the records, searches and other profile settings

    If you are logged in with your e-mail address you can change all the abovementioned settings as well as the following:

    • username
    • e-mail

    Direct links

    Examples of direct URLs to some COBISS+ functionalities are listed below.

    NOTE: URLs must not contain spaces, letters with a diacritic placed over them (č, š, ž) or some other characters. Instead of a space either the "+" sign or the "%20" character combination should be used.

    Search modes

    Examples:

    Accessing a library

    Examples:

    Tip:Enter the library **acronym** into the *db* parameter.

    Accessing a database

    Examples:

    Tip:For a database, enter the database abbreviation after the last slash ("/").

    Examples:

    Record display

    Examples:

    Interface language

    Examples:

    Tip:Only users who are not registered can set the interface language using the lang parameter in the URL, whereas the preferred language is already set for registered users.

    View material on loan, reserved material and other material (My libraries service)

    Examples:

    Tip: To view the material, it is required to log in to My COBISS profile first.

    Managing the user session and logging out

    When you visit the online portal COBISS+, a user session is created. There are two ways to end it:

    • if you are logged into the My COBISS profile, use the Logout option
    • by ending the work with the web browser in the web browser program

    When ending the session, the temporary settings (search history, search modes...) are permanently deleted, but the settings in the My COBISS profile are saved.

    Warning!

    Logout is especially important if you are using COBISS+ on public computers (e.g. in libraries). By logging out you erase the used services and do not allow other users to browse through your past searches, borrowed material, etc. By doing so, your identity is protected.


    (1) Differences in the implementation of the service are possible in COBISS.Net national systems.